Privacy Policy

Audubon Society Northern Virginia (“ASNV”) respects its visitors’ privacy interests and is committed to honoring your preferences.  This privacy policy governs the way we collect and use your information both offline and online, including at audubonva.org and its subdomains, websites accessed through your mobile devices, and ASNV’s social media sites (“Media”).  Your use of Media or provision of personal information to Audubon constitutes your acceptance of the terms of this policy.

The Information We Collect

We collect and use the information you provide when you interact with ASNV offline and through ASNV Media.  This information falls into two categories: 1) personal information, which includes items such as your name and address, which you provide when you become a member, make a donation or participate in an activity; 2) non-personal information, which includes your IP address or website browsing patterns, which we collect through technology.  

Personal Information

In most cases, you may use ASNV’s Media without registering or submitting any personal information.  Some Media sites, however, require that you supply certain personal information, such as a verifiable email address, to register or to fully use the site.

National Audubon Society (“Audubon”) provides ASNV with personal information about Audubon members within ASNV’s geographic area.  Audubon members within ASNV’s geographic area are automatically members of ASNV as well as Audubon.  If ASNV receives your email address from Audubon, ASNV includes you on its email list, discussed below. ASNV also shares with Audubon the personal information you provide when you join Audubon through the ASNV website.  Audubon’s use of this personal information is governed by its own Privacy Policy: Audubon Privacy Policy.  

ASNV hires event management contractors who collect personal information to coordinate signup and notification for classes and other activities.  The privacy policies of those contractors, Eventbee and Eventbrite, are at Eventbee Privacy Statement and Eventbrite Privacy Policy.  Credit card information for sustaining members is retained by Stripe, the credit card processor ASNV uses.  Donorbox, which makes the form ASNV uses to collect donations, retains information from that form (such as name, email address) but ASNV limits how that data can be used.  The privacy policies of those service providers are at Stripe Privacy Policy and Donorbox Privacy Policy. 

Depending on the nature of your interaction with ASNV, you may be asked to provide personal information such as your name, address, telephone and mobile phone numbers, and email address.  Examples include when you sign up for a class, register at an ASNV program, or participate in an ASNV community science or conservation project, such as the Christmas Bird Count and the Great Backyard Bird Count (“GBBC”).  ASNV may use your email address to send you its monthly newsletter and notices of ASNV events such as meetings and classes.  ASNV also may use your personal information to contact you in fund-raising drives by e-mail or the U.S. postal service.  You may opt-out from receiving email communications in response to any email communication by unsubscribing, or from any other communications by contacting ASNV’s office directly.

Engage on Other Social Media Sites:  ASNV maintains presence on several social networking sites, such as Facebook, Twitter and Instagram.  This policy applies to our use of information you submit to us, but it does not apply to what Facebook or any other third party platforms do with your information.  Those platforms have their own privacy policies, and we encourage you to read them.

Note on Information Collected in Community Science and Conservation Projects:  Your participation in community science and conservation activities such as the Christmas Bird Count and the GBBC becomes part of the historical record of those activities, and your consent to preservation of that record is presumed.  The Christmas Bird Count is a collaboration of Audubon and its network, including ASNV.  Any data submitted to the Christmas Bird Count is governed by the Audubon privacy policy: Audubon Privacy Policy. The GBBC is a collaboration of Audubon and its network, including ASNV, Cornell Laboratory of Ornithology and Bird Studies Canada.  Any data submitted to the GBBC databases, including bird observations and photos, is governed by the GBBC privacy policy: GBBC Privacy Policy. 

Audubon at Home Activities:  Audubon at Home (“AAH”) displays on the ASNV website an Esri GIS map showing properties certified as wildlife sanctuaries.  To obscure home addresses (which AAH collects at the time an Ambassador visit is scheduled), exact addresses of properties do not appear on the map, and the coordinates are not available to the viewer; instead, the map will indicate your property as within a nearby region.  The Esri privacy policy is at Esri Privacy Policy.  AAH also uses Salesforce to manage data and email communications for its programs.  Use of that information is governed by the Salesforce privacy policy: Salesforce Privacy Statement.

Non-Personal Information

We may collect non-personal information about the computer, mobile phone, tablet or other device you use to access ASNV Media, such as IP addresses, geolocation information, unique device identifiers, and browser type.  ASNV’s website use cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses its website. The cookies allow Squarespace, the hosting platform, to provide a secure website.  Analytics and performance cookies allow ASNV to understand how people use our website and improve its functioning. See the Cookie Policy for ASNV’s website host, Squarespace, at Squarespace Cookie Policy.  ASNV’s e-mail service provider, Mailchimp, also uses cookies, beacons and pixel tags to collect analytic and performance information.  See Mailchimp’s cookie statement at Mailchimp Cookie Policy.  ASNV contracts with third parties to provide analytics information, reports and analysis about the usage and browsing patterns of our Media visitors.    

Embedded applications, such as Google Calendars and Google Maps, also may collect non-personal information.  The privacy policies of those embedded applications govern their use of the collected information.

How ASNV Uses the Information We Collect

ASNV employees, volunteers and contractors assist us to perform certain business functions, such as credit card processing or email list services.  All of them are provided only the information necessary for them to do their jobs and are prohibited from using the information they receive from ASNV in any way other than to provide their services to ASNV.  They may not share, resell or use the information they collect for their own direct marketing purposes.  

Use of information ASNV provides to Audubon is governed by the Audubon privacy policy: Audubon Privacy Policy.

Miscellaneous

Children under Thirteen Years of Age: We do not knowingly collect personal information from children under thirteen years of age.

Data Security: ASNV is committed to protecting all your information.  To this end, ASNV has in place commercially reasonable physical, technical and administrative controls to protect the information. 

Data Retention: ASNV will delete the personal information collected through ASNV Media upon request.  Contact info@audubonva.org. 

Changes to the Privacy Policy: ASNV reserves the right to revise this privacy policy at any time and without notice.  Check this site frequently for updates.

Applicable Law: This site is intended for users in the United States. This policy shall be interpreted consistent with the laws of the United States and the laws of the Commonwealth of Virginia. Any dispute arising out of, in connection with, or related to this policy shall be brought in any federal or state court located in the Commonwealth of Virginia, and the parties hereby waive any objection they may have to personal jurisdiction in these courts.